Importing a list of application users with a Hypersync
Roles and permissions
The following roles can add an application user list for an access review:
Administrators with manager permissions for the access review
Compliance managers with manager permissions for the access review
Users with manager permissions for the access review
During the access review setup process, you create one or more lists of application users. This information is combined with directory records to provide additional data during an access review. You can either import a list of application users from a CSV file or use a Hypersync to retrieve the data from a specific application and add it to your access review.
Hypersyncs can be configured to import application user lists for an access review. The Hypersync runs once when you configure it. After the initial import, you can update the application user list by syncing the Hypersync. Make sure the access review status is In Setup to access the Sync now option. See Setting access review status for information on changing statuses during an access review.
Only certain Hypersyncs have proof types that are useful for creating an application user access list for an access review. When you select a Hypersync to create a user list for an application, the list of proof types displayed is limited to those that contain user data even though that Hypersync might support additional proof types when used in other areas of Hyperproof. Each application user list supports no more than one Hypersync.
Hyperproof supports the following Hypersyncs to create an application user list for an access review. Follow the links below for connection requirements.
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Note
If you have a large amount of data in Microsoft Entra ID, you can filter by Department when configuring the Hypersync for Microsoft Entra to import a list of application users. In this case, you would configure a separate application entry and Hypersync to generate a separate list of application users for each department.
To detect inactive user accounts when importing application user lists with the Hypersync for Microsoft Entra, the account license should be either Microsoft Entra P1 or P2.
When you are ready to configure a Hypersync to populate an application user list, you can create a new application or use an existing one.
From the left menu, select Access reviews.
On the Access reviews page, select the access review where you want to add an application user list.
Select the Setup tab.
The access review must be in the In Setup status to add or refresh an application user list.
To add a new application entry:
Under Applications to review click the + New button.
The Add application window displays.
Enter a unique name for the application. This field is required.
In the Sysadmin field, select a default person to implement any change requests from the reviewer and attest that they have updated user access to the application. All users imported for this application will be assigned to this default person to attest to the changes. This field is required but can be updated later for individual user records.
See Bulk editing reviewers and sysadmins for an application user list.
In the Reviewer field, select a default reviewer. This field is required.
If you select an existing Hyperproof user, all users imported for this application will be assigned to this default reviewer. Reviewers can be updated later for individual users.
See Bulk editing reviewers and sysadmins for an application user list.
If you select Assign to direct manager as the default reviewer, Hyperproof checks each user's email address on the application user list and uses it to look up their direct manager in the directory configured for the access review. That manager is assigned as the reviewer. See Using direct managers as reviewers for user access.
If you select Assign to sysadmin as the reviewer, the sysadmin selected in the previous step is assigned to all user records.
Enter a description for the application. This field is optional.
Note
If you click Create, Hyperproof creates an empty application user access list that you populate later from the Application Details tab using the Create Hypersync button.
Click the Import access list button.
The Choose app window displays.
Select the app to populate your user access list. Continue with Step 6.
To use an existing application entry: Select the application from the list to open it.
On the Details tab for the application, click the Create Hypersync button.
The Choose app window displays.
Select the app to populate your user access list. Continue with Step 6.
If this is the first time you are configuring a Hypersync for the selected app, you are asked for your credentials. Enter your credentials and click Next.
Note
The connection requirements for each app vary. For more information on a specific app, see Using Hypersyncs and access the help page for your app from the list on that page.
In the Proof field, select the proof type from the drop-down list, complete any other required fields, and click Next. Typically there is only one option with a name similar to <Hypersync Name> - Application Access List.
The Hypersync syncs and displays in the Details tab. Use the options on the ... (More) menu inside the card to do the following:
Sync now - Refreshes the data in the application user list.
Delete Hypersync - Deletes the Hypersync but not the data in the application user list.
View connection - Displays the connection under Settings > Connected accounts and allows you to disconnect or modify connection credentials.
Settings - Opens the setup window for the Hypersync to select a different proof type. When using access reviews, this is unnecessary because only one proof type is available.