Catalog - Analyzing contract compliance from vendor details
Note
This option pertains to the Hyperproof TPRM product line.
Contract compliance supports contract compliance analysis based on custom compliance types and specific clauses for evaluation. Contract compliance is analyzed when a contract is uploaded to Vendor Details if the following prerequisites have been met:
You have created contract clauses under Settings > Contracts & Documents > Contract Clauses. See Contracts - Managing custom compliance types.
During the creation of those contract clauses, you have assigned contract types to the list of clauses.
You have uploaded contracts to a vendor and assigned contract types during the upload process. The contract types assigned to a contract determine which contract clauses are used to analyze it. Contracts must be in PDF format to be analyzed. See Catalog - Manage vendor contracts.
Accessing contract compliance analysis
When you upload a contract in the Vendor Details window, it is automatically analyzed based on the contract types assigned to the contract. When a set of compliance clauses is created, contract types are also assigned to those clauses to provide the connection between compliance clauses and contracts. See Contracts - Managing custom compliance types.
To see the results of the analysis:
From the menu, select Vendors.
Select Catalog.
The Catalog window displays.
Use the Search field at the top of the window to find the vendor you want.
The list of matching vendors displays.
Click the vendor tile.
The Vendor window displays.
From the left menu, select Vendor Contracts.
Use the Search option to locate the contract and click the Shield icon.
The Contract Compliance Analysis window displays.
The Contract Compliance Analysis window displays two panes:
Left pane:
Displays the uploaded PDF document.
Allows you to click highlighted sections to view details or navigate through the document.
Selecting a highlighted section in the PDF scrolls to the related issue in the right pane.
Right pane:
Lists the potential risks and compliance issues identified by the analysis.
Provides a brief explanation for each compliance concern.
Provides a severity level indicating the importance and urgency of the issue.
Indicates the section in the PDF where the problem occurs.
Clicking on a potential risk in the right pane highlights the corresponding text in the PDF.
Best practices for contract compliance analysis:
Convert documents to PDF before uploading. Only PDF files are supported.
Carefully review analysis results to understand their implications.
Keep compliance types and clauses up to date to reflect the latest regulatory standards.